Job Opportunities

Excel Personnel has been retained by our client in Prince George, BC to identify their Executive Assistant.

This role offers a unique chance to contribute to our Indigenous community. Working closely with the Executive Director, this full-time position (35 hours per week) entails diverse administrative and communication tasks. The Executive Assistant must uphold confidentiality and engage professionally with staff, management, and the public. Additional responsibilities may be assigned as needed.

Job Duties:
General Administrative Responsibilities

• Provide direct and confidential administrative and office management support to Administration staff including Council, Executive Director, Director of Finance and Director of Operations.
• Attend and coordinate all Administration meetings including but not limited to: Council, Committees, Directors and Managers, Community and others as assigned.
• Take and transcribe dictation notes and meeting minutes at all Administration meetings and others as assigned.
• Communication and distribution of all meeting minutes, directives and other documents as assigned to the Management and Directors of the Nation.
• Maintain and communicate work schedules and calendars of the Management and Directors.
• Prepare travel itineraries, book travel arrangements, and make reservations for Administration staff and Directors and Managers as support is needed.
• Review all documents, reports, and correspondence prepared for executive signatures for format, content, grammar, spelling and make edits as necessary.
• Review and distribute priority correspondence for Administration staff as well as Managers and Directors.
• Prepare draft reports, background documentation, and research as needed and assigned.
• Coordinate and plan for offices service such as equipment, supplies, maintenance, security, and other duties as assigned.
• Other duties as assigned

• Assist in the development, design and branding of all office stationery and other administrative documents. Including digital resources.
• Assist in the maintenance and updates of the Nations website and social media platforms.
• Coordinate and oversee the planning, production, and distribution of essential documents such as the annual report, newsletters, social media posts and other communications materials to ensure accuracy, completion and timely circulation.
• Collaborate with Nation Departments to create branded, informative, and timely messages to members regarding various information, updates, announcements, and notices.
• Enhance social media presence by setting up virtual meetings and digital referendums.

• Post-Secondary Diploma in Business Administration, or relevant discipline.
• Completion of Grade 12.
• 5-7 years' experience in an administration or communications role preferred.
• Strong knowledge of office procedures and practices.
• Proven Knowledge of record keeping and filing systems for both paper and electronic correspondence.
• Demonstrated ability to maintain a high level of confidentiality
• Excellent analytical and problem solving skills
• Superior written and verbal communication and interpersonal skills.
• Proven organizational and time management skills.
• Proficient with use of computer, internet, email, and Microsoft Office Suite (Outlook, Word, Excel, Power Point).
• Criminal Record Check clearance.
• Valid BC Driver's License and acceptable Driver's Abstract.

• Interacts with employees, various management levels and the public at large.
• Ability to lift up to 25 lbs.
• Repetitive work.
• Overtime when required and approved only.
• Regular travel to a remote northern community

• Salary: $30.00 - $35.00/hour based on experience
• 35 hours per week

The full job description will be provided to shortlisted candidates. Please note that only individuals eligible to work in Canada and available for full-time employment will be considered for this opportunity.

To APPLY upload your resume directly to the job https://www.excel.bc.ca/opportunities/job/5200/ so our recruiters can view your interest. Applying directly on our website ensures a quicker response from our recruiters.

Contacts:
Beverley Proteau talent@excel.bc.ca

Please email us directly if you experience errors uploading your resume.

Excel Personnel has been hiring Great People for Exceptional Companies since 1992 in Northern, Central and Southern BC. Excel Personnel provides Permanent, Temporary, Contract Staffing Solutions, Payrolling Services and Executive Search Services for companies that do not have an HR professional onsite and for those that do, that wish to outsource while they continue with their in-house hiring practices.

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